Include an agenda: This should be a given for any business meeting and is a great practice for an remote offering as well. This does not have to be complicated and allows people to prepare for your meeting. Yes, it does require a little bit of pre-planning on your part — but think of it as setting digital expectations!
For example, if we were going to send out a meeting invite for our Upper Left Water Cooler Wednesdays, our schedule will look like this:
10-10:10am: Attendees Filter In
10:10 10:20am: Intros
10:20-10:40: Speaker on Fostering Sustainable Business Practices
10:40-11am: Q&A / Open Convo / Mini Mastermind
11-11:05am: Share Intention for Pomodoro Method
11:05 -11:30am: Pomodoro Method
11:30-11:35am: Share Intention for Pomodoro Method
11:35-12pm: Pomodoro Method
12pm: THANK YOU, BYE and any Homework
A very intricate agenda, which is just how I like them! Of course, we could easily simplify this to:
10-11am : Speaker on Fostering Sustainable Business Practices and Q&A
11am-12pm : Pomodoro Method
Do what works best for you, but use the agenda to set the tone and timeline.
Include a Playlist: Take it up to the next level and share a playlist that lines up with your agenda and intention. Don’t talk about vibe, BE A VIBE, set a vibe, SHARE the vibe 😘
Hosting & Attending a Zoom:
If you are hosting a Zoom, be early! If you are attending a Zoom, be on time (same with an in person meeting, really). Psst, an on-time hack: download the Zoom app BEFORE the meeting starts, not WHEN it’s starting.
Screen Sharing: TURN OFF YOUR NOTIFICATIONS before you even think about sharing your screen. (Really, you should consider try turning off your notifications anyway; trust me you do not need them.) Also make sure to minimize your on-screen clutter. No one wants to see your 68 Chrome tabs, or how messy your desktop is. These areas reflect your state of mind, so keep them clean and calm.
Muting: If you are not talking, MUTE YOURSELF. If it's an open forum and everyone is staying unmuted, please make sure all your sound notifications are off — that means your phone too! Seriously, you might not be able to keep your dog from barking or your kid from crying, but you can and should mute your tech sound notifications, literally for humanity's sake.
Chat Box: Use the chat box, especially if the host is keeping everyone muted! This is also a great way to connect with the other people in the Zoom. It is also a great way to stay present instead of texting. DO NOT text the host when you can chat with them in the chat box — maybe send them a personal message if they have food in their teeth, but if you can’t hear them, let them know.
Background: Even if your space is not a tranquil, empty room with great lighting, try to make it look that way. Your feed should have a calm, non-distracting background. This is especially important if you are hosting! If that is not possible, utilize Zoom’s virtual background feature. You can choose one of their backgrounds, or even create a custom green screen background. The options are limitless, so there is no excuse to have a background that is too visually-stimulating. NO MORE DIGITAL CLUTTER!
Recording: Recording Zoom meetings can be great for so many reasons. You can share the recording with people who could not attend, upload to social as valuable content, or even keep important meetings on-file. However, it is not always necessary. Digital hoarding is still hoarding, so be discerning!
NUDITY BONUS: If you want to do partake in that yoga class nude, DO IT! Nude fitness = FREEDOM and I can personally attest that yoga is better without pants. Obviously make sure your camera is turned off (maybe even covered with a sticker for a failsafe option).
Now go forth and conquer the world via your excellent Zoom etiquette! And feel free to share this with someone you know who could use a couple simple pointers. Let’s all have a little more fun with our current virtual reality.